1–9. Assessments of performance and potential on evaluations
Army evaluation reports are independent assessments of how well the rated Soldier met duty requirements and adhered to the professional standards of the Army’s Officer Corps or NCO Corps within the period covered by the report.
Performance will be evaluated by observing actions, demonstrated behavior, and results from the point of view of the Army Leadership Requirements Model and responsibilities identified on evaluation reports and support forms. These will be documented as explained in DA Pam 623–3.
The following circumstances will be considered:
a.
The relative experience of the rated officer or NCO.
b.
The efforts made by the rated officer or NCO.
c.
The results that could be reasonably expected given the time and resources available. Assessments of potential will be performance-based assessments of rated officers’ or NCOs’ ability to perform in positions of greater responsibility and/or higher grades compared to others of the same grade.
These assessments will apply to all officers and NCOs, regardless of their opportunity to be selected for higher positions or grades, and will ignore such factors as impending retirement, release from service; assessments of potential continually change and are ultimately reserved for HQDA.
d.
For OERs and NCOERs, rater comments are specific to performance-based assessments. Intermediate raters (OER only) may comment on both performance and potential when writing assessments.
Potential comments are reserved for senior raters on both OERs and NCOERs. As an exception, raters who assess officers on DA Form 67–10–3 and DA Form 67–10–4 may comment on both performance and potential.
1–10. Changes to an evaluation report
a.
Members of the rating chain, the BN/BDE S1 and/or servicing administrative office, or HQDA will point out obvious inconsistencies or administrative errors to the appropriate rating officials. Except to comply with this regulation and DA Pam 623–3, no person may require changes be made to an evaluation report.
b.
After necessary corrections are made, the original evaluation reports, with authenticated signatures, will be submitted to the appropriate agency as indicated in appendix F.
c.
HQDA review may result in necessary corrections to an evaluation report, after coordination with the appropriate rating officials, whenever possible.
1–11. Commander’s or Commandant’s Inquiry
During the evaluation process or after it has been completed, when a commander or commandant discovers that an evaluation report rendered by a subordinate or a subordinate command may be illegal, unjust, or otherwise in violation of this regulation, her or she will conduct an inquiry into the matter.
The definition of a rendered evaluation report is one that is authenticated by all designated rating officials with a senior rater’s intent to present the final evaluation report to the rated Soldier for authentication, or apply the appropriate statement in the absence or inability for the rater Soldier to authenticate.
The Commander’s or Commandant’s Inquiry will be confined to matters related to the clarity of the evaluation report, the facts contained in the evaluation report, the compliance of the evaluation with policy and procedures established by HQDA, and the conduct of the rated Soldier and members of the rating chain.
The official does not have the authority to direct that an evaluation report be changed; command influence may not be used to alter the accurate evaluation of a rated Soldier by a rating official that was made in good faith. The procedures used by the commander or commandant to process such an inquiry are described in chapter 4.
1–12. Access to evaluation reports
a.
Access to Army evaluation reports at HQDA is limited to the rating officials on the evaluation report, the rated Soldier, the BN/BDE S1 or administrative office servicing the unit responsible for preparing and processing the evaluation report, and/or those authorized to use evaluation reports for personnel management purposes. Requests to access evaluation reports prepared by another unit or rating chain officials cannot be granted.
b.
Evaluations will be placed in the performance folder of the AMHRR.
c.
Selection board members and career managers will not have access to NCOERs in an NCO’s AMHRR once such an NCO is commissioned as an officer or appointed as a warrant officer.
d.
Individual copies of completed non-classified evaluation reports are available to rated Soldiers in their AMHRR.
e.
Classified evaluation reports are not maintained in an open online system, individual personal copies of completed classified evaluation reports are prohibited, even by the rated Soldier. Official copies of completed classified evaluation reports are maintained with the Soldier’s official file for use in making career management decisions and for review by selection boards. Local units will maintain copies of submitted classified evaluation reports in accordance with AR 380–5 and as discussed in paragraph 3–23.
f.
Safeguarding of evaluation reports is essential, as the information they contain is personal in nature, and may contain personally identifiable information (PII).
Note. Policy concerning filing of evaluation reports is available in AR 600–8–104.
1–13. Mobilization
Definitions of the categories of mobilization are found in the DoD Dictionary of Military and Associated Terms.
1–14. Privacy Act statement
a. Authority.
Privacy Act authorities are contained in Section 7013, Title 10, United States Code (10 USC 7013); and Executive Order 13478, Social Security Number (SSN).
b. Purpose.
Evaluation reports will serve as the primary source of information for officer and NCO personnel management decisions and will serve as a guide for the Soldier’s performance and development, enhance the accomplishment of the organization’s mission, and provide additional information to the rating chain. For additional information see the System of Records Notice(s) A0600–8–104 AHRC, Army Personnel System (APS) (available at https://dpcld.defense.gov/privacy/sornsindex/dod-component-notices/army-article-list/).
c. Routine use.
There are no specific routine uses anticipated for these reports; however they may be subject to a number of proper and necessary routine uses identified in the system of records notice(s) specified in paragraph 1–14b.
d. Disclosure.
Voluntary. However, failure to provide applicable information may result in delayed, erroneous, or failure of processing evaluation reports.
e. Use of personally identifiable information.
Completed forms contain PII and require special handling. When issued and in possession, a Department of Defense identification (DoDID) number will be used in lieu of using an SSN.