The rated Soldier (officer or NCO) plays a significant role in counseling sessions and the evaluation process throughout the rating period.
In the event of geographical separation, correspondence and telephone conversations will be used as alternatives to face-to-face counseling followed by face-to-face discussions between the rated Soldier and the rater at the earliest opportunity.
a. DA Form 67–10 series.
(1) Beginning of the rating period.
Shortly after assuming duties, the rated officer will be provided with copies of the rater’s and senior rater’s DA Form 67–10–1A (or equivalent) along with the unit’s mission, valid rating chain, duty description, and specified goals and objectives.
The rated officer will—
(a)
Draft their DA Form 67–10–1A within the first 30 days of the rating period, using the rater’s and/or senior rater’s DA Form 67–10-1As as input for goals and objectives.
Submitting written performance objectives for approval must be followed up by a face-to-face counseling or an alternative follow-up discussion.
A rated officer serving under dual supervision will include on their DA Form 67–10–1A goals and performance objectives for both rating chains.
This increases rating officials’ awareness of the rated officer’s objectives and responsibilities related to the goals and missions of both chains of supervision.
(b)
Have a face-to-face counseling session (or an alternative type of discussion) with the rater.
A rated officer serving under dual supervision will have counseling sessions with rating officials from both rating chains.
(2) During the rating period.
The rated officer will—
(a)
Maintain a working copy of the DA Form 67–10–1A with the duties and objectives throughout the rating period.
Rated officers will make additions or deletions to the duties and objectives on the working copy as changes occur and will discuss any changes to the working copy with raters.
Follow-up face-to-face counseling is the most effective forum for these updates.
Counseling should focus on learning that occurred, the rated officer’s progression toward meeting goals and objectives, and what the officer needs to complete or improve upon in their duty performance.
(b)
Include the requirement to file Office of Government Ethics (OGE) Form 278 (Executive Branch Personnel Public Financial Disclosure Report) or OGE Form 450 (Confidential Financial Disclosure Report) as a result of assigned duties on DA Form 67–10–1A, part IV, block a, if applicable.
To determine whether they are required to file such forms, officers will consult their command ethics counselor or Staff Judge Advocate (SJA).
Additional information can be found in DoD 5500.07–R.
(3) End of the rating period.
The rated officer will prepare a final DA Form 67–10–1A at the end of the rating period, sign, date, and submit form to the rater.
Dates of the initial and follow-up discussions from the working copy of DA Form 67–10–1A will be re-entered with initials on the final copy of the DA Form 67–10–1A (see DA Pam 623–3 for procedural guidance).
The final DA Form 67–10–1A will be considered by the rating officials in preparing OERs.
A rated officer serving under dual supervision will prepare a final DA Form 67–10–1A for both supervisors.
b. DA Form 2166–9 series.
(1) Beginning of the rating period.
Use of DA Form 2166–9–1A is mandatory during counseling of all NCOs, CPL through CSM.
The purpose of the DA Form 2166–9–1A is to improve counseling by providing structure and discipline to the process described in ATP 6–22.1 and DA Pam 623–3.
Shortly after assuming duties, the rated NCO will be provided with copies of the rater’s and senior rater’s DA Form 2166–9–1A or DA Form 67–10–1A (or equivalent and as appropriate) along with the unit’s mission, valid rating chain, duty description, and specified goals and objectives.
The rated NCO will—
(a)
Draft and provide performance goals and expectations for use in part IV on DA Form 2166–9–1A.
(b)
Draft and provide major performance objectives for consideration in part V, blocks a through f, on DA Form 2166–9–1A.
The rater’s and senior rater’s support forms (or equivalent) will be used as input when developing goals and objectives.
(c)
Discuss, review, and receive approval from the rater for goals and expectations in part IV and major performance objectives in part V, blocks a through f, on DA Form 2166–9–1A within the first 30 days of the rating period.
The rater’s or senior rater’s support forms (or equivalent) will be used as input when developing goals and objectives during discussions.
(d)
Have a face-to-face counseling session (or an alternative type of discussion) with the rater.
The rated NCO will verify the face-to-face discussion by dating and initialing the DA Form 2166–9–1A (see DA Pam 623–3 for procedural guidance).
(2) During the rating period.
The rated NCO will—
(a)
Maintain a personal working copy of the most recent DA Form 2166–9–1A as feedback and guidance are provided by the rater during counseling sessions.
Follow-up face-to-face counseling is the most effective forum for these updates.
Counseling should focus on learning that occurred (without dwelling on the past), the rated NCO’s progression toward meeting goals and objectives, and what the NCO needs to complete or improve upon in their duty performance.
(b)
The rated NCO will verify the face-to-face discussion by dating and initialing the DA Form 2166–9–1A (see DA Pam 623–3 for procedural guidance).
(3) End of the rating period.
Rated NCOs will not prepare their own final DA Form 2166–9–1A but may provide input to rating officials to assist them with completion of the final DA Form 2166 –9–1A.
Dates of the initial and follow-up discussions from the working copy of DA Form 2166–9–1A will be re-entered with initials on the final copy of the DA Form 2166–9–1A (see DA Pam 623–3 for procedural guidance).
The final DA Form 2166–9–1A will be considered by rating officials in preparing NCOERs.