Comments that are prohibited will not be included in evaluation reports.
a.
The use of any remarks or comments that draw attention to differences relating to race, color, religion, sex, age, sexual orientation, or national origin is prohibited.
Subjective evaluation of a rated Soldier will not reflect a rating official’s personal bias or prejudice (see AR 600–20).
b.
When a record of nonjudicial punishment under UCMJ, Art. 15 is filed in the restricted portion of the AMHRR, or locally under AR 27–10, AR 600–8–104, or AR 600–37, rating officials may not comment on the fact that such a rated Soldier received nonjudicial punishment.
This does not preclude mentioning the rated Soldier’s underlying misconduct which served as the basis for the nonjudicial punishment.
c.
Negative comments about a rated Soldier making protected communications (for example, communications to an IG, member of Congress, a court-martial, or a member of the chain of command designated to receive protected communications) will not be made in an evaluation report (see 10 USC 1034).
Such comments could be perceived as a retaliatory action.
In accordance with 10 USC 1034, Servicemembers are not restricted from communicating with these individuals.
d.
No remarks about nonrated periods of time or performance or incidents that occurred before or after the rating period, will be made on an evaluation report except as follows:
(1)
“Relief for Cause” reports based on information pertaining to a previous reporting period.
For example, a rating official may relieve a Soldier found to be involved in some illegal activity during a previous reporting period.
Reference to the prior rating period may be warranted to explain the reasons for relief (see paras 3–55 and 3–56).
(2)
When the most recent APFT performance or profile data occurred prior to the beginning date of the report, but within 12 months of the “Thru” date.
This exception allows the rated Soldier to comply with APFT and body composition standards (see DA Pam 623–3).
(3)
When a Soldier assigned to a WTU is assigned under a valid rating chain and receives an OER or NCOER with a nonrated code G (see para 3–35).
(4)
A substantiated EO, EEO, or SHARP complaint as a result of an AR 15–6 investigation (see AR 600–20, evaluation reports).