Rating officials will submit an addendum to a previously submitted OER, NCOER, or AER when they become aware of new information that would have resulted in a lower evaluation of the rated officer or NCO after an OER, NCOER, or AER has been processed to the rated Soldier’s AMHRR and is a matter of record.
(See DA Pam 623–3 for additional information on preparing addenda).
a.
The first commander or commandant in the rated Soldier’s current chain of command who receives new information (for example AR 15–6 investigation, IG investigation, EO investigation, and so on) about a rated Soldier will ensure that all members of the original rating chain for the OER, NCOER, or AER impacted by this new information are aware of it and are allowed to comment.
If none of the original rating officials want to change or add to the original OER, NCOER, or AER, no addendum will be prepared.
b.
The addendum will be prepared as shown in DA Pam 623–3.
The addendum will contain the rated Soldier’s name, grade, DoDID number, the type of evaluation report, and the period covered by the evaluation report to which it applies.
It will also state that all members of the rating chain have been allowed to add or change comments, and it will list those who did not want to comment.
c.
Upon completion of this action, the commander or commandant will refer a copy of the addendum to the rated Soldier for acknowledgment and the opportunity to submit comments before sending it (and any signed comments) to the appropriate HQDA component (see app F).
d.
No changes will be made to the original evaluation report in the rated Soldier’s AMHRR, but the addendum will be appended to the OER, NCOER, or AER to which it has been prepared, along with any comments from the rated Soldier.
e.
If the commander or commandant is not a member of the original rating chain, their responsibility is only to coordinate the submission of the addendum.
The commander or commandant may not add comments to the addendum unless they were a member of the original rating chain.
f.
If any of the rating officials have been reassigned, released from active duty, incapacitated, or are otherwise unable to complete their part of an addendum prior to an investigation involving the rated Soldier, the commander or commandant will so indicate.
If the rated Soldier cannot be contacted for review, the commander or commandant will comment on the action taken and the inability to contact the rated Soldier before submitting the addendum to HQDA.
Specific instructions for referral are detailed in paragraph 3–29.