This paragraph addresses requests for modifications to both completed evaluation reports that are filed in a Soldier’s AMHRR and evaluation reports that are being processed at HQDA prior to completion.
a.
An evaluation report accepted by HQDA and included in the official record of a rated Soldier is presumed to—
(1)
Be administratively correct.
(2)
Have been prepared by the properly designated rating officials who meet the minimum time and grade qualifications.
(3)
Represent the considered opinions and objective judgment of the rating officials at the time of preparation.
b.
Requests for modifications to evaluation reports already posted to a Soldier’s AMHRR require use of the Evaluation Report Redress Program (see chap 4 and DA Pam 623–3).
c.
Requests that a completed evaluation report filed in a Soldier’s AMHRR be altered, withdrawn, or replaced with another evaluation report will not be honored if the request is based on the following:
(1)
Statements from rating officials that they underestimated the rated Soldier.
(2)
Statements from rating officials that they did not intend to assess the rated Soldier as they did.
(3)
Requests that ratings be revised.
(4)
Statements from rating officials claiming administrative oversight or typographical error in checking blocks for professional competence, performance, or potential.
Therefore, it is imperative that rating officials ensure evaluation reports are accurately recorded prior to signing.
(5)
Statements from rating officials claiming OERs or NCOERs were improperly sequenced to HQDA by the unit or organization.
(6)
A subsequent statement from a rating official that they rendered an inaccurate evaluation of a rated Soldier’s performance or potential in order to preserve higher ratings for other officers or NCOs (for example, those in a zone for consideration for promotion, command, or school selection).
d.
For evaluation reports that have been completed and filed in a Soldier’s AMHRR, administrative and substantive appeals will be submitted within 3 years of an evaluation report “Thru” date.
Administrative errors for administrative appeal or correction are administrative errors so significant as to affect not only personnel management decisions, but selection board proceedings and career decisions.
HQDA will not conduct minor spelling, grammatical, and/or punctuation corrections that would have been easily revealed through review of the evaluation (see para 3–37).
Rating officials must make a concerted effort to ensure every evaluation is reviewed for these types of minor administrative errors prior to submission to HQDA for examination and inclusion into the rated Soldier’s AMHRR (see para 4–8).
e.
An exception to paragraph 3–37c is granted for evaluation reports when information that was unknown or unverified when the evaluation report was prepared is brought to light or verified and this information is so significant that it would have resulted in a different evaluation of the rated Soldier.
The following actions will be accomplished in an effort to modify the evaluation report:
(1)
If the information would have resulted in a higher evaluation, the rated Soldier may appeal the evaluation report, and rating officials may provide input to support this point (see DA Pam 623–3).
(2)
If the information would have resulted in a lower evaluation, rating officials may submit an addendum to be filed with the evaluation report (see DA Pam 623–3).