Special rules apply when a rating official is eliminated from the rating chain or is unable to render an evaluation of the rated Soldier.
These situations occur when a rating official dies, is declared missing, is relieved of their position or duties for cause, or becomes mentally or physically incapacitated to such an extent that they are unable to render an objective or accurate evaluation.
When a rating official is officially relieved or determined to be incapacitated, they will not be permitted to evaluate their subordinates.
This restriction will apply to evaluation reports with a “Thru” date prior to the relief or incapacitation of the rating official that have not yet completed processing to the rated Soldier’s AMHRR.
The guidance in this paragraph will apply.
a. Requirements for DA Form 67–10 series.
(1)
When the rater is eliminated from the rating chain for any of the reasons cited in this paragraph, a determination will be made whether or not the minimum rating period (90 or more calendar days) for an OER has been met (see para 2–10a(1)).
If the minimum rating period has not been met, the period is nonrated and a new rater will be designated.
For USAR TPU, DIMA, and drilling IRR Soldiers and ARNG Soldiers, the minimum required rating period for raters is 120 calendar days (see apps G and H).
(a)
If the minimum rating period has been met, the intermediate rater, if any, will perform the rater’s functions.
The intermediate rater will do so only if they feel qualified to rate and have served in the rated officer’s rating chain for a period of 60 or more calendar days.
For USAR TPU, DIMA, and drilling IRR Soldiers and ARNG Soldiers, the minimum required rating period for intermediate raters is 90 calendar days (see apps G and H).
(b)
If there is no intermediate rater, or if the intermediate rater does not have adequate knowledge of the rated officer’s performance and potential to qualify him or her to render an OER as a rater, or has not met the 60 -day requirement, the senior rater will perform the rater’s function, but only if he or she has adequate knowledge of the rated officer’s performance and potential and has served in the rating chain for 60 or more calendar days, qualifying him or her to rate.
Likewise, if the senior rater does not have adequate knowledge of the rated officer’s performance and potential to qualify him or her to render an OER or has not met the 60-day requirement, the period will be nonrated.
If a senior rater assumes the role of rater, they will serve as both rater and senior rater (see para 2–20).
When the senior rater performs the functions of the rater, the rating period of the OER will be the period the senior rater has been in the rating chain.
For USAR TPU, DIMA, and drilling IRR Soldiers and ARNG Soldiers, the minimum required rating period for senior raters is 90 calendar days (see apps G and H).
(2)
When the intermediate rater is eliminated from the rating chain for any of the reasons cited in this paragraph, a new intermediate rater may be appointed who will render an evaluation when one is due after completing the minimum required time to serve as the intermediate rater.
If an OER is due and a new intermediate rater has not been appointed as part of the rating chain, no intermediate rater will appear on the OER (as applicable).
(3)
When the senior rater is eliminated from the rating chain for any of the reasons cited in this paragraph, a new rating official will be designated by either of two options:
(a)
A new senior rater will be appointed, as a routine change, who will render an evaluation when one is due only after completing the minimum time requirements to serve as the new senior rater.
(b)
The original senior rater’s rater may be appointed as the new senior rater.
In order to evaluate the rated officer as the new senior rater, the newly designated senior rater must be a member of the U.S. Armed Forces or employee of DoD, be of the appropriate rank or grade to senior rate, and have adequate knowledge of the rated officer’s performance and potential to qualify them to render an evaluation in place of the original senior rater.
Senior rater minimum time requirements to serve as the newly designated senior rater are not required.
(4)
When a rating official is removed from his or her duty position for cause or suspended, he or she will not render or receive evaluation reports until his or her status (and, thus, his or her ability to serve as a rating official) is decided.
This includes all pending evaluation reports submitted to HQDA for processing that have not completed to the Integrated Personnel Electronic Records Management System (IPERMS) at the time of relief and/or suspension notification.
Unit administrative personnel will contact HRC and request all submitted evaluations pending examination be returned for appropriate action due to the relief or due to a pending status determination for the suspended rating official(s) or rated officer.
(a)
When a rated officer is suspended with a final determination that results in relief, the suspended period of time will be annotated as nonrated time on the suspended rated officer’s OER.
If not relieved, this provision does not apply, and the OER held pending a status determination must be completed (see para 3–55).
(b)
When a rater, intermediate rater, or senior rater is suspended with a final determination that results in relief, the suspended period of time will be annotated as nonrated time on the suspended rating official’s evaluation report.
If not relieved, this provision does not apply, and all evaluations held pending a status determination must be completed (see para 3–55).
(5)
In cases when both the rater and senior rater are eliminated from the rated officer’s rating chain (and there is no intermediate rater), the rating period will normally be declared nonrated time with a nonrated code of Z and the next rating chain will account for that period of time in the next OER.
On a case-by-case basis, and as an exception to policy, HQDA may approve the original senior rater’s rater to serve as both rater and senior rater on the rated officer’s OER.
In order to evaluate the rated officer as the senior rater, he or she must be a member of the U.S. Armed Forces or employee of DoD, be of the appropriate rank or grade, and have adequate knowledge of the rated officer’s performance and potential to qualify him or her to render an OER in place of the removed senior rater.
Senior rater minimum time requirements to serve as the newly designated senior rater are not required.
(6)
Removal of a supplementary reviewer from the rating chain will be treated as a routine change.
A new supplementary reviewer will be designated meeting qualifications outlined in paragraph 2–8a.
(7)
Comments about events that occurred during nonrated periods are prohibited.
If the rated officer will be seen by an HQDA-level selection board, he or she may request a missing evaluation statement, which he or she can submit with a letter to the president of the board to explain an abnormal gap in their OER history.
b. Requirements for DA Form 2166–9 series.
(1)
When the rater is eliminated from the rating chain for any of the reasons cited in this paragraph, it will be determined whether the minimum rating period for an NCOER has been met (see para 2–10a(1)).
(a)
If the minimum rating period has not been met, the period is nonrated and a new rater will be designated.
For USAR TPU, DIMA, and drilling IRR Soldiers and ARNG Soldiers, the minimum required rating period for senior raters is 90 calendar days (see apps G and H).
(b)
If the minimum rating period has been met, the senior rater will perform the rater’s function, but only if he or she has adequate knowledge of the rated NCO’s performance and potential and has served in the rating chain for 60 or more calendar days, qualifying him or her to rate.
If the senior rater does not have adequate knowledge of the rated NCO’s performance and potential to qualify him or her to render an NCOER or has not met the 60-day requirement, the period will be nonrated.
If a senior rater assumes the role of rater, he or she will serve as both rater and senior rater.
See paragraph 2–20 and DA Pam 623–3 for NCOER procedures when the senior rater also serves as the rater.
When the senior rater performs the functions of the rater, the rating period of the NCOER will be the period the senior rater has been in the rating chain.
(2)
When a senior rater is eliminated from the rating chain for any of the reasons cited in this paragraph, a new senior rater will be designated by either of these options:
(a)
A new senior rater will be appointed, as a routine change, who will render an evaluation when one is due only after completing the minimum time requirements to serve as the new senior rater.
(b)
The original senior rater’s rater may be appointed as the new senior rater.
In order for this individual to evaluate the rated NCO as the new senior rater, the newly designated senior rater must be a member of the U.S. Armed Forces or employee of DoD, be of the appropriate rank or grade to senior rate, and have adequate knowledge of the rated NCO’s performance and potential to qualify them to render an evaluation in place of the original senior rater.
Senior rater minimum time requirements to serve as the newly designated senior rater are not required.
(3)
When a rating official is removed from his or her duty position for cause or suspended, he or she will not render or receive evaluation reports until his or her status (and, thus, his or her ability to serve as a rating official) is decided.
This includes all pending evaluation reports submitted to HQDA for processing that have not completed to IPERMS at the time of relief and/or suspension notification.
Unit administrative personnel will contact HRC and request all submitted evaluations pending examination be returned for appropriate action due to the relief or due to a pending status determination for the suspended rating official(s) or rated NCO.
(a)
When a rated NCO is suspended with a final determination that results in relief, the suspended period of time will be annotated as nonrated time on the suspended rated NCO’s NCOER.
If not relieved, this provision does not apply, and the NCOER held pending a status determination must be completed (see para 3–56).
(b)
When a rater or senior rater is suspended with a final determination that results in relief, the suspended period of time will be annotated as nonrated time on the suspended rating official’s evaluation report.
If not relieved, this provision does not apply, and all evaluations held pending a status determination must be completed (see para 3–56).
(4)
In cases when both the rater and senior rater are removed from the rating chain, the rating period will normally be declared nonrated time with a nonrated code of Z, and the next rating chain will account for that nonrated period of time on the next NCOER.
On a case-by-case basis, and as an exception to policy, HQDA may approve the senior rater’s rater to serve as both rater and senior rater on the rated NCO’s NCOER.
In order for this individual to evaluate the rated NCO as the senior rater, they must be a member of the U.S. Armed Forces or employee of DoD, be of the appropriate rank or grade to senior rate, and have adequate knowledge of the rated NCO’s performance and potential to qualify them to render an evaluation in place of the removed senior rater.
Minimum senior rater time qualifications for this individual are not required.
(5)
Removal of a supplementary reviewer from the rating chain will be treated as a routine change.
A new supplementary reviewer will be designated meeting qualifications outlined in paragraph 2–8b.
(6)
Comments about events that occurred during nonrated periods are prohibited.
If the rated NCO will be seen by an HQDA-level selection board, they may request a missing evaluation statement, which can be submitted with a letter to the president of the board to explain an abnormal gap in their NCOER history.
c. Requirements for DA Form 1059 series.
(1)
For DA Form 1059 and DA Form 1059–2, a new rater and/or reviewing official will be designated by the commandant of the school in the event of loss, relief, or incapacitation of that official.
(2)
When the academic rater is eliminated from the rating chain for any reason cited in this paragraph, the commandant of the school will designate a qualified rating official with adequate knowledge of the rated student’s academic performance that will qualify them to render an evaluation in place of the removed academic rater.
(3)
When the reviewing official is eliminated, a new reviewing official will be designated by either one of two options:
(a)
The commandant can designate the registrar or a new qualified reviewing official to perform responsibilities.
(b)
The commandant can act as the reviewing official to perform review responsibilities.
(4)
In cases when both the rater and reviewing official are eliminated from the rating chain, the CG, U.S. Army Training and Doctrine Command (TRADOC) will designate a local official qualified to serve as both rater and senior rater.
(5)
For DA Form 1059–1, in the event of loss, suspension, or incapacitation of a qualified academic advisor, the dean of the academic institution will appoint appropriate evaluation officials in accordance with local administrative standards.
d. Death of rated Soldier.
(1)
The death of a Soldier does not require an evaluation report to be prepared for submission to HQDA.
(2)
Any previous evaluation report having a “Thru” date prior to the date of a Soldier’s death can still be submitted for processing to the Soldier’s AMHRR.
Submission and processing must be accomplished within a 6-month window.
e. Soldier declared Missing in Action.
(1)
When a rated Soldier is declared missing, an OER or NCOER is required as of the date of the incident.
The evaluation will be prepared with a “Thru Date” as date of the incident.
Under these situations, rating chain time minimums do not apply.
(2)
OERs or NCOERs will not be rendered on Soldiers for periods during which they are missing.
The effect, if any, of a Soldier’s status on other personnel actions, favorable or unfavorable (such as letters of commendation or reprimand), and on actions under the Uniform Code of Military Justice (UCMJ), will be governed by the laws and regulations pertaining to the particular action (see para 3–41).