a.
A code 03, “Change of Rater” OER, is mandatory when the rated officer ceases to serve under the immediate supervision of the rater and minimum rating qualifications have been met.
b.
A code 03, “Change of Rater” NCOER, is mandatory when—
(1)
The rated NCO ceases to serve under the immediate supervision of the rater and minimum rating qualifications have been met.
(2)
A rated NCO is reduced to the rank of specialist or below, if minimum rating qualifications have been met.
Part I, block c, will contain the reduced rank and part I, block d, will reflect the effective date of the reduction.
Reduction to another NCO grade does not require an NCOER (see DA Pam 623–3).
c.
Rated officers and NCOs, upon retirement, discharge, change of duty under the same rating chain, or reassignment to an IRR control group (for USAR Soldiers only), will use a code 04, “Change of Duty” report, with the appropriate reason for submission instead of code 03 (see para 3–44).
Indicate the appropriate reason for submission in part I, block i, on the OER and part I, block g, on the NCOER in accordance with DA Pam 623–3.
The “Thru” date of the OER or NCOER will be the last day of supervision/last work day before starting work in the new duty assignment, being released from active duty service, or beginning of transition leave.
Exceptions for retirement OERs and NCO- ERs of less than 1 year are addressed in paragraph 3–44.
A USAR or ARNG officer or NCO, upon release from active duty in annual training (AT), ADT, ADOS–RC, ADOS, or CO–ADOS, will receive a code 12 report that reflects the status from which they are being released (see para 3–48 and DA Pam 623–3 for the appropriate nomenclature for each type of report).
d.
A “Change of Rater” report will be prepared for a rater’s subordinates when there is a loss of a rater as a rating chain member (see para 2–19).
The “Thru” date on these reports will be the date of the incident when the rater PCSs, dies, is declared missing, is relieved, or becomes incapacitated to such an extent that the commander, with the advice of medical authorities, when necessary, believes the rater is unable to submit an accurate evaluation.
Paragraph 2–19 addressees rating chain rules and restrictions.
e.
When a rated officer or NCO is declared missing or becomes a prisoner or hostage, an OER or NCOER is required as of the date of the incident.
Under these situations, rating chain time minimums do not apply.
OERs or NCOERs will not be rendered on Soldiers for periods during which they are missing, prisoners of war, or hostages.
The effect, if any, of a Soldier’s status on other personnel actions, favorable or unfavorable (such as letters of commendation or reprimand), and on actions under the UCMJ, will be governed by the laws and regulations pertaining to the particular action.
f.
When an NCO is accepted for Warrant Officer Candidate School (WOCS), a “Change of Rater” NCOER will be prepared with a “Thru” date that is the day before the warrant officer departs for WOCS.
If an NCO does not graduate from WOCS, the time will be counted as nonrated time (code S) on the next NCOER.
Upon appointment as a warrant officer, the warrant officer’s first OER, which will begin after completion of WOBC, will have a “From” date that is the date of appointment.
This paragraph does not apply to USAR TPU, DIMA, or IRR Soldiers (see para G–5 for guidance on OERs for newly commissioned USAR officers and newly appointed USAR warrant officers).