a.
A code 04, “Change of Duty” report, is mandatory when a rated Soldier is reassigned to a different principal duty while still serving under the same rater or when the Soldier is separated from Army service.
The reason for submission will reflect the event that warranted the generation of an evaluation (that is, change of duty, discharge, separation, or retirement).
No report is submitted when organizational changes merely alter the rated Soldier’s principal duty title but do not change the type of work performed (for example, personnel management staff officer to Assistant G–1).
A mandatory code 03, “Change of Rater” report, will be prepared when a change of duty also results in a change of rater (see para 3–41).
b.
A report is mandatory when a rated Soldier is separated from active duty service.
It is important for raters and senior raters to identify on the final evaluation any unique skills or talents a rated Soldier possesses on which the Army can capitalize in the future if the Soldier is recalled to active duty service or mobilized in the USAR or ARNG.
c.
As an exception, retirement evaluations of less than 1 calendar year will be rendered at the option of the rater or senior rater, or when requested by the rated Soldier.
Retirement evaluations that conclude a Soldier’s military career will have a “Thru” date that is the final day of supervision or last duty day before beginning transition leave or before retiring (if no transition leave will be taken).
Rating official minimum time requirements apply.
d.
When the rated Soldier is declared missing or becomes a prisoner or hostage in the context of military action, an OER or NCOER is required as of the date of the incident.
Under these situations, rating official minimum time requirements do not apply.
Evaluations will not be rendered on Soldiers for periods during which they are missing, prisoners of war, or hostages.
The effect, if any, of a Soldier’s status on other personnel actions, favorable or unfavorable (such as letters of commendation or reprimand), and on actions under the UCMJ will be governed by the laws and regulations pertaining to the particular action.