Submission of Evaluation Reports means the process of officially sending completed Army evaluation reports to Headquarters, Department of the Army (HQDA) for processing and filing in a Soldier’s official military records.
This includes:
- Completing the evaluation report
- Obtaining required signatures
- Submitting the report electronically through EES or by approved alternate methods
- Processing the report into the Soldier’s AMHRR (Army Military Human Resource Record)
In this section, the regulation explains the approved methods and requirements for sending OERs and NCOERs to HQDA
Submission of evaluation reports (Evaluation Entry System)
The Armywide standard for submitting evaluation reports to HQDA is electronic submission of completed, digitally signed evaluation reports on current versions of authorized electronic forms with authorized enclosures using EES at https://evaluations.hrc.army.mil/.
A CAC with valid certificates is required to initiate and execute digital signatures on evaluation reports.
Submission of evaluation reports (alternate)
The alternative submission method is to mail evaluation reports in paper format with full 10-digit DoDID number (located on the reverse side of the CAC), for the rated Soldier, the rater, and the senior rater.
For rating officials who do not possess a DoDID number, an SSN is required to process the evaluation report.
Rating officials may contact the HRC Evaluation Systems and Policy office (see app F) to provide the required SSN.
The submitted report will be printed legibly, with full-page images, on one sheet of paper, front and back, head-to-head, or head-to-toe.
A clear original evaluation report is required so legible copies of the evaluation report can be processed to the AMHRR at HQDA.
Printing of reports is covered in paragraph 3–34i.
See appendix F for addresses and contact information for mailing completed paper copies of evaluation reports and associated documents.
As an exception, units deployed to a contingency theater of operations without the use of CAC or the capability to submit reports using EES are authorized to submit scanned copies of ink-signed reports from the deployed location to HQDA under the Evaluations by Email Attachment Program (https://www.hrc.army.mil/content/evaluation%20from%20deployed).