a.
In most instances, the senior rater (OERs and NCOERs), the reviewing official (DA Form 1059 and DA Form 1059–2), or administrative reviewer (DA Form 1059–1), will perform the final rating chain review ensuring that—
(1)
Evaluation rating chains are correct.
(2)
Evaluations rendered by rating officials are examined and discrepancies are clarified or resolved.
(3)
All members of the rating chain have complied with this regulation and procedures prescribed in DA Pam 623–3.
(4)
The communication process between the rater and rated officer or NCO has taken place and is documented properly as described in paragraph 3–4 and/or in accordance with academic counseling standards established by the military or civilian institution.
(5)
All comments are consistent with counseling, support forms (or equivalent), or other communications between rating officials and the rated Soldier during the rating period.
The senior rater or the uniformed Army advisor performing the supplementary review may not direct that rating officials change an evaluation believed to be accurate and made in good faith (see para 2–16c).
(6)
A copy of the completed evaluation report is returned to the rated officer or NCO at the conclusion of the final review.
(7)
All evaluation reports are submitted to the appropriate HQDA component along with any comments provided by the rated Soldier and documentation of any required supplementary review in paragraph 2–16c.
Supplementary review memoranda will be prepared in accordance with paragraph 2–16c, figures 2–1, 2–2, or 2–4 and will be submitted to the appropriate HQDA component (see app F).
Comments and supplementary review memoranda are able to be enclosed as external attachments to an evaluation by using the electronic form within EES.
b.
In addition to paragraph 2–16a, reviewers of “Relief for Cause” OERs (see para 3–55), “Relief for Cause” NCOERs (see para 3–56), or “Did Not Graduate” AERs (see paras 3–50 and 3–51) reasons for submission, will follow the guidance of paragraph 2–17.
c.
In certain situations, persons other than the senior rater (OER and NCOER) or reviewing official (AER) will conduct supplementary reviews.
Supplementary reviews will be accomplished after receipt and review of the rated Soldier’s comments, if provided.
(1) Officer evaluation reports and noncommissioned officer evaluation reports.
(a)
If the senior rater is a U.S. Army officer (other than a general officer), a Department of the Army Civilian, or SES member who is also serving as the rater and there is no other Army officer in the chain of supervision to conduct a supplementary review, HQDA will perform an additional review.
(b)
When there are no uniformed Army designated rating officials for the rated officer or NCO, a supplementary review will be performed (see para 2–15).
When such a review is conducted, and the reviewer determines comments are necessary, the supplementary reviewer will prepare a memorandum (when required) as an enclosure to the OER or NCOER, as illustrated in figure 2–1.
The memorandum will comment on the accuracy and/or clarity of the completed OER or NCOER in accordance with this regulation.
The comments will not include evaluative statements about the rated Soldier or statements that amplify, paraphrase, or endorse the comments and/or ratings of the rating chain members.
If there is no available U.S. Army officer above the senior rater in the chain of command, the senior rater or their BN and/or BDE S1 or administrative office will request an additional review by HRC (AHRC–PDV–ER) (see fig 2–2).
(2) Academic evaluation reports.
(a) DA Form 1059 and DA Form 1059–2.
A supplementary review is required for all “Failed to Achieve Course Standards” (DA Form 1059) and “Non-Graduate” (DA Form 1059–2) part III, block a, “Overall Academic Achievement” box check selections which result in “Did Not Graduate” as the reason for submission in part I, block l.
The supplementary review will be conducted by the person in the chain of supervision above the reviewing official, unless the commandant is the reviewing official.
Supplementary reviews will go no higher than the school commandant.
1.
School commandants may delegate signatory or approval authority to the registrar to perform supplementary review functions.
2.
The commandant’s delegation must be filed locally and rescinded or updated when a change of commandant occurs.
See paragraphs 2–15, 2–16, 2–17, and DA Pam 623–3 for additional guidance on AER processing and review requirements.
(b) DA Form 1059–1.
An administrative review is conducted by HRC, Advanced Education Programs Branch (AHRC–OPL–C) and/or AMEDD Student Detachment, as applicable (see app F).
Unique situations exist when the installation education services officer may perform a review (see para 3–16).