A code 13, Rater Option OER, may be rendered when one of the conditions described in paragraphs 3–41 through 3–44 occurs but there are fewer than 90 calendar days in the rating period (120 days for USAR TPU, DIMA, and drilling IRR officers and ARNG officers not on an active duty tour for 90 days or more), excluding nonrated periods.
An OER may be submitted at the option of the rater; however, the rated officer will have served continuously under the same rater in the same position for 90 or more calendar days in the previous rating period.
All other rating chain minimums apply.
For example, an officer receives an annual OER on 31 March and departs on a PCS on 22 May.
The rating period is 51 days (1 April to 21 May).
If those 51 days were spent in the same duty position under the same rater as shown on the previous annual OER ending 31 March, the rater may, at their option, render a Rater Option OER for the period 1 April to 21 May.
The senior rater (and intermediate rater, if applicable) will sign the Rater Option OER but may not provide comments because minimum rating qualifications have not been met.
Referenced Paragraphs
3–41. “Change of Rater” report
a.
A code 03, “Change of Rater” OER, is mandatory when the rated officer ceases to serve under the immediate supervision of the rater and minimum rating qualifications have been met.
b.
A code 03, “Change of Rater” NCOER, is mandatory when—
(1)
The rated NCO ceases to serve under the immediate supervision of the rater and minimum rating qualifications have been met.
(2)
A rated NCO is reduced to the rank of specialist or below, if minimum rating qualifications have been met.
Part I, block c, will contain the reduced rank and part I, block d, will reflect the effective date of the reduction.
Reduction to another NCO grade does not require an NCOER (see DA Pam 623–3).
c.
Rated officers and NCOs, upon retirement, discharge, change of duty under the same rating chain, or reassignment to an IRR control group (for USAR Soldiers only), will use a code 04, “Change of Duty” report, with the appropriate reason for submission instead of code 03 (see para 3–44).
3–42. “Annual” report
a.
A code 02, “Annual” report, is mandatory for a rated Soldier upon completion of 1 calendar year of duty, without periods of nonrated time, following the “Thru” date of the last OER or NCOER in the Soldier’s AMHRR.
3–43. “Extended Annual” report
a.
A mandatory code 10, “Extended Annual” report, will be prepared when any nonrated time periods have occurred since the “Thru” date of the previous OER or NCOER.
b.
An optional “Extended Annual” report may be prepared under unique circumstances.
3–44. “Change of Duty” report
A code 04, “Change of Duty” report is mandatory when a rated Soldier leaves his or her duty assignment other than for the reasons covered in paragraph 3–41.