Commanders should exercise due diligence in maintaining rating schemes and ensuring the rendering of reports that are due.
As a result, requests for issuance of missing evaluation statements should be minimized.
(1)
Requests for the issuance of a missing evaluation statement will be submitted only for periods when an evaluation report should have been rendered but was not, and all efforts by the rated Soldier and his or her unit to obtain a report have been exhausted.
Requests for issuance of a missing evaluation statement may only occur when two or more years have elapsed beyond the “Thru” date for the missing mandatory report that is omitted.
Until such time, a gap will remain in the Soldier’s evaluation history.
An exception to the two year period exists for situations in which all rating officials were relieved (see para 2–19).
Requests will be reviewed on a case-by-case basis and may or may not be approved by HQDA.
(2)
Requests for the issuance of missing evaluation statements addressed to the approval authority and signed by the unit commander, BN/BDE S1, or administrative office may be scanned and emailed to the Evaluation Appeals Office.
State clearly in the subject line of the email that a request for issuance of a missing evaluation statement is attached.
Upon receipt, the request will be redirected to the appropriate action officer.
To mail requests, address them to HRC (AHRC–PDV–EA) (see app F).
Again, each request will be adjudicated on a case-by-case basis.