When an officer or NCO is officially relieved of duties, or does not graduate from a scheduled course, “Relief for Cause” OERs (see para 3–55), “Relief for Cause” NCOERs (see para 3–56), and “Did Not Graduate” AERs (see paras 3–50 and 3–51) reasons for submission require an additional review.
OERs and AERs also require referral to the rated Solider as described in paragraph 3–29.
For OERs and AERs, this review will occur following completion of the referral process and the rated Soldier’s authentication signature.
For NCOERs, since not referred, this review will occur following authentication signature by the rated NCO.
Referral process for OERs and AERs will be completed before taking any actions in paragraphs 2–17a through 2–17e.
a.
Reviewers of “Relief for Cause” OERs, “Relief for Cause” NCOERs, or “Did Not Graduate” AERs reasons for submission will—
(1)
Ensure that the narrative portions of the OER, NCOER, or AER contain factual information that fully explain and justify the reason for the relief or AER failure.
(2)
Verify that any derogatory information has been accurately reflected.
(3)
Ensure that the evaluation report has been prepared as prescribed by this regulation.
(4)
Ensure that the evaluation report has been returned to the rated officer for comment.
(5)
Review relieved Soldier’s referral comments, if provided.
b.
All “Relief for Cause” OERs and “Relief for Cause” NCOERs will be reviewed by the first U.S. Army officer in the chain of command or supervision who is senior to the individual directing the relief.
(1)
For OERs, if the relief is directed by the rater or intermediate rater, the senior rater will perform the review as an inherent role of the senior rater’s responsibilities.
Provided they are an Army officer or Department of the Army Civilian when other rating officials are uniformed Army rating officials.
Otherwise, the first U.S. Army officer in the organization or chain of supervision above the individual directing the relief will perform a supplementary review of the OER outlined in paragraph 2–8a(2).
Reviewer’s comments, if required, will be prepared as an enclosure to the OER (see fig 2–4).
(2)
For NCOERs, if the relief is directed by the rater, the senior rater will perform the review as an inherent role of the senior rater’s responsibilities.
Provided the senior rater is a uniformed Army Soldier in the rank of SGM/CSM, CW3 through CW5, or an Army officer in the rank of CPT or above (see para 2–15e for exception).
Otherwise, the first U.S. Army Soldier designated as the uniformed Army advisor in the rank of SGM/CSM, CW3 through CW5, or CPT and above within the organization or chain of supervision who is senior to the individual directing the relief will perform a supplementary review for the evaluation report outlined in paragraph 2–8b(2).
Reviewer’s comments, if required, will be prepared as an enclosure to the NCOER (see fig 2–4).
Note.
In those instances when the supplementary review is performed by the senior rater (as an inherent role of their responsibilities), the senior rater’s administrative information is only required within the appropriate administrative senior rater portion.
No additional requirement exists for the senior rater’s administrative information to also be entered with the supplementary reviewer administrative fields.
(3)
If there is not an Army officer or uniformed Army advisor in the chain of command or supervision above the person directing the relief, the senior rater will request that HQDA perform the review function.
c.
The procedures for reviewing “Relief for Cause” OERs and “Relief for Cause” NCOERs are as follows:
(1)
If the senior rater is qualified to serve as the reviewer and they are satisfied that the report is clear, accurate, complete, and fully in accord with the provisions of the regulation, they continue to process the report.
(2)
If the senior rater finds that the OER or NCOER is unclear, contains errors of fact, or is otherwise in violation of this regulation, they will return the OER or NCOER to the appropriate rating official, indicating what is wrong.
The senior rater will avoid all statements and actions that may influence or alter an accurate evaluation made in good faith by the rater or intermediate rater.
When the OER or NCOER has been corrected, it will be returned to the senior rater.
(3)
If the senior rater is not an Army officer, a Department of the Army Civilian when other rating officials are uniformed Army rating officials, or if the relief was directed by the senior rater or an individual other than their rating officials, the OER or NCOER will be reviewed by the first Army officer (uniformed Army advisor) in the organization or supervision above the individual directing the relief.
This officer will perform the functions described in paragraphs 2–15, 2–16, and 2–17.
Their comments will be prepared as an enclosure to the OER or NCOER (see fig 2–1 or 2–4).
(4)
If there is not an Army officer or uniformed Army advisor in the chain of command or supervision above the person directing the relief, the OER or NCOER will be forwarded to the appropriate HQDA component for review (see app F).
(5)
Changed “Relief for Cause” OERs will be referred, again, by the senior rater to the rated officer in accordance with paragraph 3–29 so that the corrected OER may be acknowledged and comments provided, if desired.
(Only the final referral and acknowledgment are forwarded with the OER to HQDA.)
(6)
If the corrected OER is satisfactory to the senior rater (or other reviewer), the senior rater (or other reviewer) will continue to process the OER in accordance with paragraph 3–29.
(7)
If the corrected OER is not satisfactory to the senior rater (or other reviewer), or if the other rating officials disagree about the need for changes in the report, the senior rater (or other reviewer) will indicate objections to the report by adding an enclosure to the OER.
When indicating objections, the senior rater (or other reviewer) is restricted to discussing only the issues listed in paragraph 2–17a.
(8)
Changed “Relief for Cause” NCOERs will be resubmitted to the rated NCO for authentication and acknowledge the corrected NCOER.
(9)
If the corrected NCOER is satisfactory to the senior rater (or other reviewer), the senior rater (or other reviewer) will continue to process the NCOER.
(10)
If the corrected NCOER is not satisfactory to the senior rater (or other reviewer), or if the other rating officials disagree about the need for changes in the report, the senior rater (or other reviewer) will indicate objections to the report by adding an enclosure to the NCOER.
When indicating objections, the senior rater (or other reviewer) is restricted to discussing only the issues listed in paragraph 2–17c.
(11)
The senior rater (or other reviewer) will ensure that the rated Soldier receives a copy of the final OER or NCOER with all enclosures.
d.
For DA Form 1059 and DA Form 1059–2 that reflect “Did Not Graduate” as a result of a “Failed to Achieve Course Standards” (DA Form 1059) or a “Non-Graduate” (DA Form 1059–2) selection in part III, block a, “Overall Academic Achievement,” a supplementary review is required by the next individual above the reviewing official in the chain of supervision, unless the school commandant is the reviewing official annotated on the evaluation report.
Supplementary reviews will go no higher than the school commandant (see para 2–16 and DA Pam 623–3).
e.
For DA Form 1059–1 that reflects “Did Not Graduate” as a reason for submission, administrative review is required by the Chief, Advanced Education Programs Branch (AHRC–OPL–C) or Chief, AMEDD Student Detachment (as applicable).
