a. The Deputy Chief of Staff (DCS), G–1
Serves as the policy proponent for the ERS and will ensure that the Commanding General (CG), U.S. Army Human Resources Command (HRC) will—
(1)
Act as lead agency for the Secretary of the Army and be responsible for the effective operation of the ERS.
(2)
Exercise final review authority on all evaluation reports received at Headquarters, Department of the Army (HQDA), regardless of component. This includes the following:
(a)
Determining that a report is correct, as submitted, and needs no further action.
(b)
Correcting, or returning to rating officials for correction, reports that may be in error, may violate provisions of this regulation, or would result in an injustice to a Soldier or a disservice to the Army.
(c)
Directing rating officials to submit addenda to reports needing clarification.
(d)
Collecting information to be attached as addenda to reports when such action is necessary.
(e)
Directing commanders to investigate apparent errors or violations of this regulation and to submit their findings and recommendations. These will be attached to the report or otherwise disposed of as the CG, HRC deems appropri- ate.
(3)
Direct the rendering of evaluation reports when circumstances warrant and other provisions of this regulation do not apply.
(4)
Clarify policy, grant exceptions to policy, or propose new policy, as the need arises.
(5)
Dispose of Commander’s or Commandant’s Inquiries conducted in accordance with chapter 4 and chapters governing the subject evaluation, as deemed appropriate.
(6)
Process evaluation report appeals and update Soldiers’ Army Military Human Resource Records (AMHRRs) accordingly.
b. Commanders and commandants at all levels, and the Chief, National Guard Bureau (NGB)
Will ensure that—
(1)
A copy of this regulation, or the appropriate web link to this regulation, is available to the rated Soldier and rating officials.
(2)
Rating officials are fully qualified to meet their responsibilities.
(3)
Reports are prepared and completed by the rating officials designated in the published rating scheme.
(4)
Rating chains correspond as nearly as practicable to the chain of command or chain of supervision in a timely manner and do not promote an elevation of the rating chain beyond the senior rater’s ability to have adequate knowledge of each Soldier’s performance and potential, in order to provide an elevated assessment protection for a specific group, commonly referred to as “pooling”. Pooling runs counter to the intent of the ERS and is prohibited. Senior raters must evaluate and identify their best Soldiers based on performance and potential, regardless of the particular position they occupy.
(5)
Rating schemes for Soldiers receiving OERs and NCOERs show the rated Soldier’s name, indicate the effective date for each designated rating official, and are published within the unit and made accessible, either manually or electronically, to each rated Soldier and each member of the rating chain. Any changes to rating schemes will also be published and distributed. No changes may be retroactive. Published rating schemes are not required for students receiving an AER, however, the student will be notified who will rate and review, by position, the student’s perfor- mance.
Note. In all cases where the term “unit” is used, it encompasses whatever type of military unit, organization, or agency the Soldier served in during the rating period.
(6)
For the Army National Guard (ARNG) (not Active Guard Reserve (AGR) or full-time National Guard duty), official rating schemes are published by name, should include duty position, and be posted in the unit so all Soldiers are familiar with their rating chain. The published rating schemes will include the effective date of each of the rating officials in the rating chain. The rating scheme for all ARNG or AGR Soldiers will be by name.
(7)
Rating officials give timely counseling to subordinates on professionalism and job performance, encouraging self-improvement, when needed.
(8)
Each rating official personally knows how the subordinates whom they evaluate performed during the rating period.
(9)
Rating officials provide candid assessments of rated Soldiers.
(10)
Each senior rater (and reviewer or supplementary reviewer, if any) understands that they will evaluate reports to ensure that objectivity and fairness have been maintained within the interests of both the Army and the rated Soldier. The senior rater will also understand that if they note any errors or omissions on evaluation reports, corrections must be made prior to completion and submission to the appropriate HQDA component.
(11)
Each rated Soldier is provided a copy of their rater’s and senior rater’s support forms (or equivalent) at the beginning of the rating period and their completed evaluation report at the end of the rating period (does not apply for students receiving AERs).
(12)
Referred reports (OERs and AERs) are provided to the rated Soldier for acknowledgment or comment before being sent to HQDA. This also applies to OER, AER, and NCOER addenda and AER addenda containing unfavorable information and submitted under the provisions of paragraph 3–39. In such instances, commanders will ensure that the rated Soldier understands that their comments do not constitute an appeal or a request for Commander’s or Com- mandant’s Inquiry.
(13)
Soldiers receive assistance, if requested, in preparing and submitting appeals.
(14)
Local submission procedures support senior raters’ responsibility (OER and NCOER) and schools’ responsi- bility (AERs) to ensure that completed evaluation reports arrive at HQDA no later than 90 days after the “Thru” date of the evaluation report, or as stipulated in a military personnel (MILPER) message announcing an HQDA-level se- lection board for review and filing into the rated Soldier’s AMHRR. The importance of the evaluation report, as with many personnel actions within a Soldier’s military career, especially those involving HQDA selection boards, requires that this suspense be met.
(15)
Duties pertaining to the Evaluation Report Redress Program, described in chapter 4, are performed when an evaluation report rendered by a subordinate appears to be illegal, unjust, or otherwise in violation of this regulation.
(16)
Requests for clarification of policy, exceptions to policy, and new policy are forwarded to the CG, HRC. Commanders will ensure that the CG, HRC, is informed of situations that—
(a)
Are not clearly and adequately covered by this regulation and any policy issued by HRC.
(b)
Would result in an injustice to a Soldier or a disservice to the Army if new policy is not made or an exception is not granted.
(17)
Army physical fitness test (APFT) and height/weight requirements are administered in accordance with AR 350–1 and AR 600–9.
(18)
The APFT and height and weight screening is administered during resident professional military education and functional training courses for which it is a course graduation requirement. Non-resident courses will verify that the Soldier meets APFT and height/weight requirements in accordance with AR 350–1 upon enrollment.
c. Appendix H
Contains command roles specific for Chief, NGB.