Evaluation report copies will be handled in the following manner:
This guidance ensures that rated Soldiers receive timely access to completed evaluation reports for review, recordkeeping, and future personnel actions.
Providing evaluation reports to Soldiers before departure from the organization helps maintain administrative accountability and reduces delays associated with missing or unavailable reports.
Senior raters and reviewing officials are responsible for ensuring proper distribution procedures are followed in accordance with evaluation reporting requirements.
(1)
The responsible senior rater or reviewing officials’ (AERs) designated representative will provide each rated Soldier a copy of the evaluation report when it is completed locally and before the rated Soldier departs the organization.
This copy may be provided either in paper copy or electronic format.
If the Soldier departs before receiving such a copy, the responsible senior rater or reviewing official (AER) will send a copy of the completed evaluation report to the rated Soldier’s forwarding address or email address.
Providing the completed report before departure allows the rated Soldier an opportunity to verify administrative information and maintain personal records.
Electronic distribution methods may assist organizations in ensuring timely delivery when in-person delivery is not possible.
(2)
Rated Soldiers who fail to receive a copy of their evaluation report after the close of the reporting period will request a copy from their senior rater.
Timely follow-up by the rated Soldier helps ensure evaluation reports are available for review and properly maintained within official personnel records.
Communication between rated Soldiers and senior raters is essential to resolving missing or delayed evaluation report copies.