Rating officials’ evaluations of a rated Soldier will be limited to the dates included in the rating period of an evaluation report.
a.
Each evaluation report will be an individual, stand-alone evaluation of the rated Soldier for a specific rating period.
An evaluation report will not refer to performance or incidents occurring before or after the period covered or during periods of nonrated time.
The determination of whether an incident occurred during the period covered will be based on the date of the actual incident or performance; it will not be based on the date of any subsequent acts, such as the date of its discovery, a confession, or finding of guilt, or the completion of an investigation.
Guidance concerning modification of previously submitted OERs is contained in paragraph 3–37.
b.
Exceptions to this policy are granted only in the following situations:
(1)
When “Relief for Cause” reports are based on information pertaining to a previous reporting period (for example, relief of a Soldier found to be involved in some illegal activity during a previous reporting period).
The rating official may refer to the prior rating period to explain the reasons for relief (see paras 3–55 and 3–56).
(2)
When the most recent APFT performance or profile data occurred prior to the beginning date of the evaluation report, but within 12 months of the “Thru” date of the evaluation report.
The exception is allowed in order to comply with APFT requirements (see DA Pam 623–3).
(3)
A substantiated EO, EEO, or SHARP complaint as a result of an AR 15–6 investigation (see AR 600–20).
(4)
When a Soldier is assigned to a warrior transition unit (WTU) designated on a valid rating chain and receives an OER or NCOER with a nonrated code G