3–1. Introduction
This chapter governs evaluation principles for Regular Army, USAR, and ARNG Soldiers.
Specific instructions for preparation and submission of evaluation forms are addressed in DA Pam 623–3.
Special requirements for USAR and ARNG evaluations can be found in appendixes G and H.
3–2. Evaluation report requirements
a.
Evaluation reports (OERs and NCOERs) will not be submitted unless authorized by this regulation or directed by HQDA.
b.
Reports will be submitted for:
(1)
All officers through the rank of BG.
(2)
All warrant officers through the rank of CW5.
(3)
All NCOs in the grades of SGT through SGM.
Reports are optional for SGMs serving in three- and four-star nominative positions, except for “Relief for Cause” reports.
When SGMs serving in three- and four-star nominative positions are reassigned to other duties and no other report has been submitted, that time will be considered nonrated and will appear on the next report submitted upon reassignment for those duties.
c.
There are two types of evaluation reports: mandatory and optional.
These types are further divided into evaluation reports requiring a 90-day minimum rating period and those that have an other than 90-day minimum rating period requirement (types discussed later in this chapter).
For USAR TPU, DIMA, and drilling IRR Soldiers and ARNG Soldiers, the rater must have served as the supervisor for a minimum of 120 calendar days (see apps G and H).
To determine if a rated Soldier meets the minimum calendar-day requirement for an evaluation report described in this chapter, all nonrated time will be deducted from the total number of days in the period covered to determine if the Soldier has met the minimum rating period in the same position under the same rater.
d.
Rating officials greatly affect a rated Soldier’s performance and professional development.
Thus, these officials will ensure that the rated Soldier thoroughly understands the organization, its mission, their role in support of the mission, and all of the military and/or academic standards by which individual performance will be evaluated.
The DA Form 67–10–1A and DA Form 2166–9–1A processes outlined in DA Pam 623–3 are designed specifically to assist in this rating chain responsibility.
e.
To render an objective evaluation, rating officials will use all opportunities to observe and gather information on the rated Soldier’s individual performance.
f.
Rating officials will prepare evaluation reports that are forthright, accurate, and as complete as possible within the space limitations of the form.
This responsibility is vital to the long-range success of the Army’s mission.
With due regard for the rated Soldier’s current rank or grade, experience, and military schooling, evaluations will cover failures as well as achievements.
Evaluations normally will not be based on a few isolated minor incidents.
Rating officials have a responsibility to balance their obligations to the rated Soldier with their obligations to the Army.
Rating officials will make fair and accurate evaluations of Soldiers under their supervision.
On the one hand, this evaluation will give full credit to the rated Soldier for their achievements and potential.
On the other hand, rating officials are obligated to the Army to be accurate and discriminating in their evaluations so Army leaders, HQDA selection boards, and career managers can make informed decisions.
g.
Retirement OER or NCOER requirements include the following:
(1)
All Soldiers will receive an OER or NCOER within 12 months before the first day of transition leave.
Retirement OERs or NCOERs of less than 1 calendar year are optional.
These reports will be rendered at the option of the rater, senior rater, or when requested by the rated Soldier (see para 3–44c).
Retirement reports that conclude a Soldier’s military career, if rendered, will have a “Thru” date that is the final day of supervision or last duty day before beginning transition leave (or before the effective date of retirement, if no transition leave is taken).
(2)
It is important on any final OER or NCOER that rating officials consider documenting performance and any unique skills that are of value to the Army.
For more information on retirement reports see paragraph 3–44c.
h.
Retirees recalled to active duty may serve as rating officials; however, they will not receive OERs or NCOERs because they no longer compete for promotion (see para 3–33).
At the option of the rating chain, all aspects of the ERS program may be used as a communication tool at the local or unit level, but a final OER or NCOER will not be submitted for processing.
Therefore, no recalled retiree will be considered as part of the senior rater profile population.
i.
A newly commissioned officer or newly appointed warrant officer will not be rated on an OER under any provisions of this regulation prior to completion of BOLC or WOBC, except for “Relief for Cause” reports.
The period prior to attending BOLC or WOBC will be nonrated and will be accounted for in the officer’s first OER (see para 3–35b).
This same policy also applies to ARNG officers (see para H–3c).
See paragraph G–5m for guidance regarding USAR officers.
j.
DA Form 1059 series (AER) are outlined in paragraphs 3–15 and 3–16 and DA Pam 623–3.
Performance counseling for Soldiers attending military schools will be conducted in accordance with procedures established by the commandant of the school at the local level or by the CG, TRADOC.
Academic performance counseling and DA Form 1059 series (AER) for military personnel attending a civilian educational, medical, or industrial institution will be conducted in accordance with procedures established at the local level by the dean of the institution or appropriate civilian official.
3–3. Evaluation report forms
Specific procedural guidance and instructions for the preparation and submission of evaluation report forms are addressed in DA Pam 623–3 as follows:
a.
Chapter 2, DA Form 67–10–1A and DA Form 67–10 series (OER).
b.
Chapter 3, DA Form 2166–9–1A and DA Form 2166–9 series (NCOER).
c.
Chapter 4, DA Form 1059 series (AER).