Continuous evaluation report history – Generally, Soldiers will have a continuous rating history of sequential OERs and NCOERs documenting both rated and nonrated time.
The periods covered on OERs or NCOERs will not overlap.
Reports submitted with “From” and/or “Thru” dates that overlap another reporting period will be placed in a Returned status awaiting correction.
(1)
Rated time encompasses the time a rated Soldier has been assigned under a valid rating chain for the purposes of counseling, guidance, and evaluation of their performance and potential.
(2)
Nonrated time encompasses periods of time when a rated Soldier cannot be evaluated.
These periods include a wide variety of circumstances when a Soldier is not performing duty in an assigned position under a valid rating chain.
Qualifying periods of nonrated time are documented on OERs and NCOERs using nonrated codes and they become part of a Soldier’s rating history (see DA Pam 623–3).
Comments on events or accomplishments during periods of nonrated time will not be made on OERs or NCOERs (see paras 3–17a and 3–18a).
(3)
Gaps in a Soldier’s evaluation history may occur for various reasons.
A majority of these gaps are acceptable, while others are unacceptable.
(a)
Acceptable gaps between OERs or NCOERs include periods when a Soldier was in a nonratable status when no OER or NCOER was warranted, such as a break in service.
For USAR and ARNG Soldiers, periods in the IRR or inactive national guard (ING) are nonratable periods; therefore, these periods will appear as gaps in the evaluation report history.
(b)
Unacceptable gaps are periods when the rated Soldier was in a status that warranted the preparation of an OER or NCOER but rating officials failed to render an OER or NCOER.
Such gap times will be resolved by the rating chain responsible for completing the missing OER or NCOER.
These times will not be covered as nonrated time on any other OER or NCOER.
For USAR Soldiers who fail to participate in battle assemblies, see paragraphs G–4 and G–5.