a.
In addition to the evaluation principles and forms outlined in this regulation and DA Pam 623–3, missing evaluation statements will be used by ARNG Soldiers to account for periods when an evaluation report should have been rendered but was not, and all efforts by the rated Soldier and their unit to obtain a report have been exhausted and for OERs or NCOERs periods covered by approved appeals.
Requests for missing evaluation statements (para 3–34) will be submitted in memorandum format from the rated Soldier’s state OPM (for OERs) or EPM (for NCOERs) (address in table H–3), through NGB (NGB–HRP–R), to HRC, Appeals Branch (AHRC–PDV–EA) (see app F).
b.
If a Soldier has undocumented nonrated time, the rated Soldier’s unit may request a missing evaluation statement.
Requests for the issuance of missing evaluation statements for qualifying periods will be processed as follows:
(1)
For OERs, the rated officer’s state OPM will prepare the missing evaluation statement request, signed by the state OPM, and will forward it to NGB (NGB–HRP–R) who will conduct the intermediate level activity review to determine if the information provided substantiates forwarding the request to HRC Appeals Branch (see app F).
(2)
For NCOERs, the rated NCO’s state EPM will prepare the missing evaluation statement request, signed by the state G–1, to be forwarded to NGB (NGB–HPR–R) who will conduct the intermediate level activity review to determine if the information provided substantiates forwarding the request to HRC Appeals Branch (see app F).
c.
NGB (NGB–HPR–R) will review requests to determine the accuracy of the information provided to substantiate the need for issuance of a missing evaluation statement.
Endorsements will be construed as certification by that activity of the accuracy of the request.
Requests that do not have a state level endorsement will be returned without action.
The request will include the rated Soldier’s name, rank, DoDID number, branch, state of assignment during the rating period in question, the applicable dates, and a brief narrative summary of the facts and circumstances.
Copies of OERs or NCOERs that serve to document a gap between periods covered need not be submitted if the reports have been previously forwarded to HRC for processing.
If the missing evaluation statement request is rejected, the state AG will receive an explanation along with the original request for a missing evaluation statement.
d.
Requests for issuance of a missing evaluation statement may only occur when two or more years have elapsed beyond the “Thru” date for the evaluation report that did not occur.
Until such time, a gap will remain in the Soldier’s evaluation history.
An exception to the two year period exists for situations in which all rating officials were relieved (see para 2–19).
Requests will be reviewed on a case-by-case basis and may or may not be approved by HRC.
e.
If the undocumented nonrated time was served in a component other than ARNG, the rated Soldier’s unit or component at the time of the undocumented nonrated period will prepare and forward a request for a missing evaluation statement to HQDA in accordance with paragraph 3–34f.
f.
As an exception, for periods of ING status, an OER or NCOER is not expected and a missing evaluation statement is not necessary.
Referenced Paragraphs and Tables
Paragraph 2–19
Loss of a rating official or rated Soldier due to death, declared missing, relief for cause, or incapacitation.
Paragraph 3–34
Preparation and submission requirements.
Paragraph 3–34f
Guidance regarding gaps in evaluation history and processing requirements for missing evaluations.
Table H–3
Joint Forces Headquarters addresses by state.
Appendix F
U.S. Army Human Resources Command and Other Addresses.
Referenced Chapters
Chapter 2 — The Rating Chain
Covers:
- Rating chain management
- Rules for raters, senior raters, and supplementary reviewers
- Rating chain responsibilities
- Evaluation report reviews
- Special evaluation reporting requirements
Chapter 3 — Army Evaluation Principles
Covers:
- Evaluation report requirements
- Support forms
- Roles and responsibilities
- Academic evaluation reports
- Evaluation preparation and submission
- Mandatory and optional evaluation reports