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Appendix H–15. National Guard Evaluation Preparation and processing of forms

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a. Preparation.

Evaluation report forms will be prepared electronically on current form versions within EES.

Distinct, clear impressions are required so that legible copies of the evaluation report can be provided to the rated officer, state headquarters (when required), and HQDA.

Authorized abbreviations may be used; however, avoid acronyms.

Facsimile signatures are not authorized (see DA Pam 623–3 for procedural guidance).

b. Processing.

Procedures for processing ARNG evaluation reports are no different from those for Regular Army and USAR report.

After evaluation reports are completed by the rating officials and provided to the rated Soldier for signature, the forms are forwarded to HQDA.

Disposition procedures for ARNG evaluation reports are shown in Table H–2.

As an exception, DA Form 2166–8 and previous NCOER forms process to state EPM offices.

Table H–2

Disposition of Army National Guard evaluation reports—

CategoryEvaluation originates fromTo
OERs and NCOERs AGR Title 10 USC (except for reports on U.S. Property and Fiscal Office officers)Organization or agency or unit to which as- signedHQDA (see app F)
 Chief, NGBHQDA (see app F)
AGR Title 32 USCUnitHQDA (see app F)
ADOS or ADT (on duty in state)Organization or agency or unit to which at- tachedHQDA (see app F)
ADOS or ADT (on duty outside the state)Organization or agency or unit to which at- tachedHQDA (see app F)

(1)

When rated ARNG Soldiers digitally sign evaluation reports, the electronic copy maintained in EES is their copy.

Soldiers who manually sign evaluation reports will receive a paper copy of the evaluation report.

Soldiers who fail to receive a completed evaluation report within 90 days after the “Thru” date of the evaluation report will request the evaluation report from the senior rater or reviewing official or coordinate through the appropriate state OPM/EPM office for assistance.

A Soldier may view evaluation reports in their online AMHRR that have been fully processed and filed.

(2)

The ARNG Readiness Center will reproduce and provide an ARNG Soldier with one or more copies of their official evaluation reports upon written request from the Soldier or an authorized representative in accordance with AR 600–8–104.

Soldiers can send requests to the NGB (see app F).

c. State officer personnel manager or enlisted personnel manager office requirements.

The state OPM or EPM office will ensure that—

(1)

Evaluation reports are complete and administratively correct.

(2)

Evaluation reports are submitted to the appropriate HQDA office to arrive no later than 90 days after the “Thru” date of the evaluation report.

Timely submission of reports is a consideration in view of their impact on personnel actions.

Because personnel actions are based on available records, the late submission of an evaluation report may be to the detriment of either the Soldier or the ARNG.

The schedule of centralized selection, promotion, and school boards will be closely monitored to ensure eligible reports, both mandatory and optional, are received in sufficient time to be included in a Soldier’s board file for consideration by the board.

(3)

Once the evaluation has been placed on Soldier’s AMHRR, administrative changes will be accomplished only by the NGB or HRC appeals sections (as appropriate) when requested by the state military personnel officer.

No changes or removal of an officer’s evaluation will be made at state level.

(a) DA Form 67–10 series.

The following rules apply:

1.

Completed, digitally signed OERs, in original format, prepared on the most current form version available in EES, will be routed in accordance with table H–2 and submitted to HQDA using EES to the greatest extent possible.

2.

Manually signed OERs will be placed, unfolded, in an envelope with letter of transmittal and routed in accordance with table H–2 for mailing to HRC (AHRC–PDV–ER) (see app F).

Classified reports will be handled as described in paragraph 3–23.

3.

Referred OERs will be prepared and referred in accordance with paragraphs 2–15 through 2–17, 3–26, 3–29, and DA Pam 623–3.

(b) DA Form 2166–9 series.

The following rules apply:

1.

Completed, digitally signed NCOERs, in original format, prepared on the most current form version available in EES, will be routed in accordance with table H–2 and submitted to HQDA using EES to the greatest extent possible.

2.

Manually signed NCOERs will be placed, unfolded, in an envelope with a letter of transmittal and sent in accordance with table H–2 and routed in accordance with table H–2 for mailing to HRC (AHRC–PDV–ER) (see app F).

(c) Academic evaluation report.

1.

ARNG Soldiers who receive an AER will ensure a copy is sent to the state OPM or EPM office (address in table H–3).

2.

Referred AERs will be prepared and referred in accordance with paragraphs 2–16 through 2–18, 3–28, 3–29, and DA Pam 623–3.

d. Enclosures.

See paragraph 3–36 for policy on authorized enclosures to evaluation reports.

e. Access to reports.

Access to reports at the NGB and state headquarters is limited to HQDA and individuals responsible for maintaining the file or authorized to use it for personnel management purposes.

Access to reports at the local level is limited to those having command, administrative, or rating official responsibility for the report.

Table H–3

Joint Forces Headquarters addresses by state

Joint Forces Headquarters (JFHQ) and State  Attention  Mailing Address  City  ZIP Code
JFHQ State of AlabamaOPM/EPMPost Office Box 3711Montgomery36109–0711
JFHQ State of AlaskaOPM/EPMPost Office Box 5800Fort Richard- son99505–5800
JFHQ State of ArizonaOPM/EPM5636 E McDowell RoadPhoenix85008–3495
Joint Forces Headquarters (JFHQ) and State  Attention  Mailing Address  City  ZIP Code
JFHQ State of ArkansasOPM/EPMCamp RobinsonN. Little Rock72118–2200
JFHQ State of CaliforniaOPM/EPMPost Office Box 269101Sacramento95826–9101
JFHQ State of ColoradoOPM/EPM6848 S Revere ParkwayCentennial80112–6710
JFHQ State of ConnecticutOPM/EPM360 Broad StreetHartford06105–3795
JFHQ State of DelawareOPM/EPMFirst Regiment RoadWilmington19808–2191
JFHQ District of ColumbiaOPM/EPM2001 East Capitol Street, SEWashington20003–1719
JFHQ State of FloridaOPM/EPMSt. Francis Barracks, Post Office Box 1008St. Augustine32085–1008
JFHQ State of GeorgiaOPM/EPMPost Office Box 17965Atlanta30316–0965
JFHQ GuamOPM/EPM622 E Harmon Industrial Park RoadTamuning96911–4421
JFHQ State of HawaiiOPM/EPM3949 Diamond Head RoadHonolulu96816–4495
JFHQ State of IdahoOPM/EPMPost Office Box 45Boise83707–0045
JFHQ State of IllinoisOPM/EPM1301 N MacArthur BoulevardSpringfield62702–2399
JFHQ State of IndianaOPM/EPM2002 S Holt RoadIndianapolis46241–483 9
JFHQ State of IowaOPM/EPM7700 NW Beaver DriveJohnston50131–1902
JFHQ State of KansasOPM/EPM2800 SW Topeka BoulevardTopeka66611–1287
JFHQ State of KentuckyOPM/EPMBoone National Guard CenterFrankfort40601–6168
JFHQ State of LouisianaOPM/EPMHeadquarters Building, Jackson BarracksNew Orleans70146–0330
JFHQ State of MaineOPM/EPMCamp KeyesAugusta04333–003 3
JFHQ State of MarylandOPM/EPM5th Regiment ArmoryBaltimore21201–2288
JFHQ State of Massachu- settsOPM/EPM50 Maple StreetMilford01757–0001
JFHQ State of MichiganOPM/EPM3411 N Martin Luther King BoulevardLansing48906–2934
JFHQ State of MinnesotaOPM/EPM20 West 12th StreetSt. Paul55155–2098
JFHQ State of MississippiOPM/EPMPost Office Box 5027Jackson39296–502 7
JFHQ State of MissouriOPM/EPM2302 Militia DriveJefferson City65101–1468
JFHQ State of MontanaOPM/EPMPost Office Box 4789Helena59604–4789
JFHQ State of NebraskaOPM/EPM1300 Military RoadLincoln68508–1090
JFHQ State of NevadaOPM/EPM2525 South Carson StreetCarson City89701–5502
JFHQ State of New Hamp- shireOPM/EPM1 Minuteman WayConcord03301–5652
JFHQ State of New JerseyOPM/EPM3650 Saylors Pond RoadFort Dix08640–760 0
JFHQ State of New MexicoOPM/EPM47 Bataan BoulevardSanta Fe87508–0000
JFHQ State of New YorkOPM/EPM330 Old Niskayuna RoadLatham12110–2224
JFHQ State of North Caro- linaOPM/EPM4105 Reedy Creek RoadRaleigh27607–6410
JFHQ State of North DakotaOPM/EPMFraine Barracks, Post Office Box 5511Bismarck58502–5511
Joint Forces Headquarters (JFHQ) and State  Attention  Mailing Address  City  ZIP Code
JFHQ State of OhioOPM/EPM2825 W Granville RoadColumbus43235–278 9
JFHQ State of OklahomaOPM/EPM3501 Military Circle NEOklahoma City73111–4398
JFHQ State of OregonOPM/EPMPost Office Box 14350Salem97309–6047
JFHQ State of PennsylvaniaOPM/EPMDepartment of Military and
Veterans Affairs, Building 0–12;
Fort Indiantown Gap		Annville17003–5002
JFHQ Puerto RicoOPM/EPMPost Office Box 3786San Juan00904–3786
JFHQ State of Rhode IslandOPM/EPM645 New London AvenueCranston02920–378 3
JFHQ State of South Caro- linaOPM/EPM1 National Guard RoadColumbia29201–4766
JFHQ State of South DakotaOPM/EPM2823 West MainRapid City57702–8186
JFHQ State of TennesseeOPM/EPMPost Office Box 41502Nashville37204–1502
JFHQ State of TexasOPM/EPMPost Office Box 5218Austin78763–521 8
JFHQ State of UtahOPM/EPM12953 South Minuteman DriveDraper84020–1776
JFHQ State of VermontOPM/EPMGreen Mountain ArmoryColchester05446–3004
JFHQ State of VirginiaOPM/EPMBuilding 316, Fort PickettBlackstone23824–631 6
JFHQ Virgin IslandsOPM/EPMRR 2, Box 9925, Mannings Bay, KingsvilleSt. Croix00850–9764
JFHQ State of WashingtonOPM/EPMCamp MurrayTacoma98430–500 0
JFHQ State of West VirginiaOPM/EPM1703 Coonskin DriveCharleston25311–1085
JFHQ State of WisconsinOPM/EPMPost Office Box 8111Madison53708–8111
JFHQ State of WyomingOPM/EPM5500 Bishop BoulevardCheyenne82009–3002

Referenced Paragraphs and Chapters

Paragraph 2–15. Review of evaluation reports

Covers review responsibilities and requirements for evaluation reports before submission.

Paragraph 2–16. Review requirements for DA Form 67–10 series, DA Form 2166–9 series, and DA Form 1059 series

Covers mandatory review requirements for officer, noncommissioned officer, and academic evaluation reports.

Paragraph 2–17. Mandatory review of officer and noncommissioned officer relief, and academic failure evaluation reports

Covers mandatory reviews for relief for cause and academic failure reports.

Paragraph 2–18. Review of DA Form 2166–9 series

Covers review procedures for NCOERs.

Paragraph 3–23. Classified evaluation reports

Covers handling and submission requirements for classified evaluation reports.

Paragraph 3–26. Evaluation of adverse actions

Covers policies related to adverse actions and evaluations.

Paragraph 3–29. Referral process for DA Form 67–10 series and DA Form 1059 series

Covers procedures for referred evaluation reports.

Paragraph 3–36. Authorized enclosures

Covers policy regarding authorized enclosures attached to evaluation reports.

Appendix F. U.S. Army Human Resources Command and Other Addresses

Contains addresses and contact information for HRC, NGB, and other personnel offices.

Table H–2. Disposition of Army National Guard evaluation reports

Shows routing and disposition procedures for ARNG evaluation reports.

Table H–3. Joint Forces Headquarters addresses by state

Contains addresses for state Joint Forces Headquarters and state personnel offices.

Chapter 2. The Rating Chain

Covers:

  • Rating chain management
  • Rating official responsibilities
  • Review requirements
  • Supplementary reviews
  • Special evaluation reporting requirements

Chapter 3. Army Evaluation Principles

Covers:

  • Evaluation report preparation
  • Submission procedures
  • Restrictions and referrals
  • Mandatory and optional evaluation reports
  • Authorized enclosures
  • Academic evaluation reports

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