National Guard Evaluation Reports – Special officer and academic evaluation report processing at the unit level
a. Referred reports.
(1)
If the referral of a negative or derogatory OER or AER is required, the senior rater (OER) or reviewing official (AER) will personally refer the evaluation to the rated Soldier for acknowledgment and comment before submitting the evaluation to HQDA for processing (see para 3–27 or 3–28).
(2)
Other procedures for referred evaluation reports are as described in paragraph 3–29 and DA Pam 623–3.
b. “Relief for Cause” reports.
“Relief for Cause” reports will be referred to the rated officer as described in paragraph H–14a (see paras 2–17 and 3–56).
Referral will be completed before taking any of the following actions:
(1)
If the relief is directed by the rater or intermediate rater, senior raters will do the review provided they are ARNG officers (see chap 2).
Otherwise, the first ARNG officer in the chain of command above the individual directing the relief will review “Relief for Cause” reports.
(2)
The procedures for reviewing “Relief for Cause” reports are as follows:
(a)
If the senior rater is satisfied that the “Relief for Cause” evaluation is clear, accurate, complete, and fully in accordance with the provisions of this regulation, they will indicate in the narrative that the “Relief for Cause” evaluation complies with this regulation.
(b)
If the senior rater finds that the “Relief for Cause” report is unclear, contains factual errors, or is otherwise in violation of this regulation, they will return the “Relief for Cause” report to the rater or intermediate rater indicating what is wrong.
The senior rater will avoid all statements and actions that may influence or alter an accurate evaluation by the rater or intermediate rater made in good faith.
When the “Relief for Cause” report has been corrected, it will be returned to the senior rater.
(c)
If the corrected “Relief for Cause” report is satisfactory to the senior rater, they will indicate in the narrative that the “Relief for Cause” report complies with this regulation.
(d)
If the corrected “Relief for Cause” report is not satisfactory to the senior rater or if the other rating officials disagree with the need for changes in the “Relief for Cause” report, they will indicate objections to the “Relief for Cause” report in a narrative and forward the “Relief for Cause” report.
When indicating objections, the senior rater is restricted to the issues listed in paragraph 2–17.
(e)
If the relief was directed by the senior rater or someone above the senior rater in the chain of command, the “Relief for Cause” report will be reviewed by the first ARNG officer in the chain of command above the individual directing the relief.
This officer will perform the review functions described in paragraph 2–17 using an enclosure to the OER in the format shown in figure 2–4.
Referenced Paragraphs and Chapters
Paragraph 3–27
Referred DA Form 67–10 series.
Paragraph 3–28
Referred DA Form 1059 series.
Paragraph 3–29
Referral process for DA Form 67–10 series and DA Form 1059 series.
Paragraph 2–17
Mandatory review of officer and noncommissioned officer relief, and academic failure evaluation reports.
Paragraph 3–56
“Relief for Cause” evaluation report (DA Form 2166–9 series).
Chapter 2
The Rating Chain.
Figure 2–4
Sample format for a “Relief for Cause”/“Academic Failure” supplementary review memorandum.