a.
Commanders must maintain an ABCP file at the unit on each Soldier enrolled in the program.
Each file must include, at a minimum, the following for each enrollment:
(1)
DA Form 268 initiating the flagging action.
(2)
DA Form 5500 or DA Form 5501 from enrollment and each monthly assessment.
(3)
Notification counseling (see fig 3–1).
(4)
Soldier Action Plan (see fig 3–4).
(5)
Counseling results memorandum (RA and RC on active duty only) (see fig 3–5).
(6)
Medical evaluation request memorandum(s), if indicated (RA and RC on active duty only) (see fig 3–6).
(7)
Medical evaluation results, if indicated (RA and RC on active duty only) (see fig 3–7).
(8)
Release from ABCP counseling memorandum from the unit commander (see fig 3–8).
(9)
Copy of DA Form 3349 (Physical Profile), if indicated.
Figure 3–6.
Sample of request for medical evaluation
Figure 3–7.
Sample of medical evaluation results
Figure 3–8.
Sample of release from the Army Body Composition Program
b.
Commanders will upload a complete ABCP file (see para 3–8) to iPERMS to ensure that the gaining unit has visibility of flag for noncompliance with body fat standards and access to the associated documents during a permanent change of station (PCS).
All transferrable flags must be uploaded to iPERMS no earlier than 30 days prior to clearing an installation.
The flag packet is retained in iPERMS for 90 days to allow the gaining unit to download the packet.
c.
Upon release from the ABCP the commander is responsible for ensuring that the following documents from the Soldier’s ABCP packet are submitted to iPERMS per AR 600–8–104.
The following documents will only be filed in iPERMS upon Soldier’s release from the ABCP:
(1)
Soldier notification counseling (see fig 3–1).
(2)
Soldier acknowledgment (see fig 3–3).
(3)
Soldier action plan (see fig 3–4).
(4)
Release from the ABCP (see fig 3–8).
(5)
No other documents from the ABCP will be filed in iPERMS.
All documents must be filed together or they will not be filed.